Overseas shipping agency is a convenient service that handles the procedures for domestic companies and individuals when shipping products to overseas customers. This service is especially useful for those who are unfamiliar with international logistics and customs procedures. It is used in many business situations because it saves time and effort while minimizing risk.
In this guide, we will explain in detail the benefits of overseas shipping agency, how to use it, how to choose it, and the specific steps to start personal exporting . We will also introduce important points to note, such as export regulations, taxes, and cooperation with delivery companies, and will support safe and efficient transactions.
Although this lead text is aimed at general readers, it is rich in information and will serve as a valuable reference when considering full-scale international business expansion.
What is overseas shipping agency?
Overseas shipping agency refers to a service that handles the procedures for domestic companies and individuals when shipping products to overseas customers.
This service is very convenient, especially for people who are new to international logistics and customs procedures.
By using an overseas shipping agency service, you can save time and the complexity of shipping procedures, making your business more efficient. Additionally, we can minimize the risks and troubles associated with overseas shipping, so you can deliver your products overseas with peace of mind.
Advantages of overseas shipping agency
There are a wide range of benefits you can get by using an overseas shipping agency service. Let's list its main benefits below.
1. Simplification of procedures
International shipping requires many procedures, including customs clearance and preparation of export documents. Since the agency handles these procedures, the sender can ship the product without any hassle.
2. Reduce costs
If you are shipping internationally by yourself, shipping and insurance charges may be expensive. However, by using an agency, you can take advantage of the vendor's logistics network and contracted freight rates to reduce costs.
3. Avoiding trouble
Overseas shipments are often subject to loss, damage, and trouble with customs clearance. Agents have the know-how to minimize these risks and are quick to respond when problems occur.
4. Multilingual support
Language barriers exist when communicating with overseas customers. The agency has multilingual staff who can support smooth communication.
How to use overseas shipping agency
The basic flow of using an overseas shipping agency service is shown below.
1. Selection of agency
First, choose an agency that meets your needs. Compare and consider the reputation, service content, fee structure, etc. of the companies and choose a company you can trust.
2. Product preparation
Next, prepare the products to be shipped. Proceed with preparations according to the vendor's instructions, including packaging and labeling the products.
3. Request to vendor
Once the product is ready, we will ask the agent to do it for you. Provide the necessary information (product details, shipping address, desired delivery method, etc.) to the vendor and have them proceed with the procedure.
4. Shipping and Tracking
The vendor receives the product and processes the shipment. Once shipped, you will receive a tracking number and can check the delivery status of your item.
How to choose an overseas shipping agency
When choosing an overseas shipping agent, keep the following points in mind:
1. Confirm service details
The service content provided differs depending on the company. Check to see if they offer services that meet your needs, such as customs clearance, insurance, and multilingual support.
2. Transparency of fee structure
It is important that your pricing structure is clear. Make sure there are no hidden costs and that the prices are appropriate, and choose a company with a fee structure that makes sense to you.
3. Reputation and credibility
The reputation and reliability of the contractor are also important points. Choose a reliable company based on word of mouth and reviews.
4. Support system
Make sure to check the support system in case a problem occurs. It is important to choose a company that can respond quickly and appropriately.
summary
Overseas shipping agency services are extremely convenient for people who are unfamiliar with international logistics and customs procedures. There are many benefits such as simplified procedures, cost reduction, trouble avoidance, and multilingual support.
When choosing an agency, be sure to carefully check the service content, fee structure, reputation, support system, etc., and choose the one that meets your needs.
By making good use of overseas shipping agency services, you can improve the efficiency of your business and deliver products overseas with peace of mind.
What do I need to start personal exporting?
Preparations necessary to start personal export
To start personal exporting, some important preparations are required. Below are the specific steps.
1. Product selection
First, it is important to select the products to be exported.
The key to success is conducting market research and finding products that are in demand. For example, there may be Japanese products that are popular overseas or products that are difficult to obtain locally.
Market research methods
Market research can be conducted using the Internet. For example, you can check local online marketplaces and social media to see what products are popular.
Product quality and standards
Goods to be exported must meet local standards and quality standards. Food and cosmetics, in particular, must comply with local laws and regulations, so be sure to check them in advance.
2. Understanding export procedures
Exporting involves various procedures. It is important to understand these procedures and respond appropriately.
Obtaining an export license
Some products require special permits to be exported. For example, export licenses are required for products such as pharmaceuticals and some electronic devices.
customs duties and taxes
When exporting, customs duties and taxes may be applied. It is important to understand these costs in advance and reflect them in your pricing.
3. Logistics arrangements
Logistics arrangements are essential to delivering products safely and quickly.
Selection of delivery company
It is important to choose a reliable shipping company. Compare the reputation, service content, and prices of delivery companies before making your selection.
packaging and labels
Proper packaging is necessary to ensure safe delivery of your products. In addition, labels must accurately contain the necessary information.
4. Build sales channels
It is also important to build channels to sell your products.
online marketplace
By using online marketplaces such as Amazon and eBay, you can easily sell products overseas.
Building your own website
One option is to build your own website and sell directly. In this case, it is important to use SEO measures and online advertising to attract customers.
5. Customer care and support
Customer care and support are also essential for successful personal exporting.
Multilingual
In order to respond to overseas customers, multilingual support is required. In particular, English is a must, but it would be good to be able to support the languages of your target market as well.
quick response
It is important to respond quickly to customer inquiries. To build trust, a courteous and prompt response is required.
6. Compliance with laws and regulations
When exporting, you are required to comply with local laws and regulations.
Confirmation of export regulations
It is important to check that the products you are exporting do not violate local regulations.
In particular, pharmaceuticals and foods may have strict regulations.
Protection of intellectual property rights
It is also important to check that the products you export do not infringe on the intellectual property rights of others.
Be especially careful when it comes to branded products and designs.
7. Payment method settings
It's also important to set up a method for receiving payments from international customers.
international remittance
You can easily receive payments using international money transfer services such as bank transfer or PayPal.
Managing currency risk
To manage foreign exchange risk, it is possible to use foreign exchange contracts and hedging. This prevents losses due to currency fluctuations.
8. Developing a marketing strategy
Finally, it is important to develop an effective marketing strategy.
Target market selection
It is important to clarify which market you are targeting and develop a marketing strategy tailored to that market.
promotional activities
It is effective to promote your products using online advertising and social media. In particular, influencer marketing can be very effective.
summary
In order to start personal exporting, a wide range of preparation is required, from product selection to export procedures, logistics, building sales channels, dealing with customers, complying with laws, setting payment methods, and formulating marketing strategies.
By following these steps properly, you will be able to build a successful personal export business.
How to choose an overseas shipping agency service?
How to choose an overseas shipping agency service
By using an overseas shipping agency service, personal exports can be carried out smoothly. However, with so many agencies out there, you may be confused as to which one to choose.
Here, we will explain in detail how to choose an overseas shipping agency service.
1. Confirm service details
First, let's check the services provided by each agency.
Basic services include receiving, packaging, shipping, and tracking the product, but some vendors also offer additional services such as product inspection, photography, and labeling.
It is important to choose a company that provides services that meet your needs.
Product inspection
A company that provides product inspection services will make sure that the product is not damaged and that it has arrived as ordered.
This reduces the risk of customers receiving defective products.
photo shoot
By using our photography service, you can see what condition the product will be in when it is shipped. This service is extremely useful, especially when dealing with expensive or fragile items.
Paste the label
By using our labeling service, you can smoothly prepare your products for shipping. The label will be pasted by a professional, saving you the trouble of printing and pasting the label yourself.
2. Transparency of fee structure
It is also important that the fee structure is clear.
In addition to the basic price, check in advance how charges for additional services and shipping costs are calculated. Be wary of companies whose prices are not transparent, as you may end up incurring unexpected costs later on.
Basic charge
The basic fee includes receiving, packaging, and shipping the item. Prices may vary depending on the carrier, depending on the weight and size, so be sure to check in advance.
Charges for additional services
If you use additional services such as inspection, photography, or labeling, find out how those fees are calculated.
Additional services can be expensive, so it's important to choose according to your budget.
postage
Shipping costs vary depending on the country or region of destination and the weight and size of the product. Some carriers have partnerships with multiple shipping companies, allowing you to choose the best shipping rate.
Check the shipping estimate in advance and choose a company that fits your budget.
3. Reputation and credibility
The reputation and reliability of the contractor are also important points when selecting one.
By referring to word-of-mouth and reviews on the Internet, you can find out the opinions of people who have actually used the product. Also, check the vendor's website and social media to gather reliable information.
Word of mouth and reviews
Word of mouth and reviews are a valuable source of information about the experiences of people who have actually used the product. A company with many good reviews is considered to be highly reliable, but you should be careful if there are many bad reviews.
Website and SNS
You can check the latest information and service content by checking the company's website and SNS.
You can also find out how vendors are responding and how they communicate with customers.
4. Support system
It is also important to choose a company that has a good support system.
Check to see if they will respond quickly when a problem occurs and if they are courteous in responding to your inquiries. In particular, problems related to overseas shipping are often complicated, so a reliable support system is necessary.
Inquiry correspondence
A company that responds quickly and courteously to inquiries is considered to be highly reliable. Check the response time and quality of response to email and phone inquiries.
Trouble shooting
It is important to check in advance how they will respond in the event of a problem. Make sure that responses such as returns, exchanges, and compensation are prompt and appropriate.
5. Selection of partner delivery company
Another key point in selecting a delivery company is the delivery company that the agency is affiliated with. By choosing an agent that is affiliated with a reliable delivery company, you can be sure that your products will be delivered safely.
Additionally, if you partner with multiple delivery companies, you can choose the most suitable delivery method, which has benefits in terms of cost and delivery time.
Reliable shipping carrier
By choosing an agent that is affiliated with a reliable delivery company, you can be sure that your products will be delivered safely.
Check the reputation and track record of delivery companies and choose one you can trust.
Partnering with multiple shipping companies
By choosing an agency that works with multiple shipping companies, you can choose the most suitable shipping method. Choose a vendor that offers multiple options, as there are benefits in terms of cost and delivery time.
6. Confirmation of contract details
Finally, be sure to check the contract details.
It is important to read the terms of use and the contents of the contract carefully and only sign the contract after agreeing to them. It is especially important to check the cancellation policy and compensation details in advance.
Check terms of use
The Terms of Use describes the terms of service, fees, cancellation policy, etc. Please read the terms and conditions carefully and only sign the contract after agreeing to them.
Check compensation details
It is important to check the compensation details in advance. Check how compensation will be provided for damage or loss of products, and choose a company that you can use with peace of mind.
summary
When choosing an overseas shipping agency service, it is important to carefully check the service content, fee structure, reputation and reliability, support system, affiliated shipping companies, and contract details.
By keeping these points in mind and choosing a vendor that meets your needs, you can achieve smooth personal exporting. Find a reliable agency and ship overseas with peace of mind.
How can I make the shipping process smoother?
Basic steps to make your shipping process smoother
When using an international shipping agency, it is important to know a few basic steps to ensure the shipping process goes smoothly.
Below are the specific steps.
1. Product preparation
First, prepare the products to be shipped.
Make sure your items are properly packaged and check that you have all the necessary labels and documentation. Especially fragile or expensive items require secure packaging.
Packing points
When packing, keep the following points in mind:
- Fix the product so that it does not move
- Use cushioning materials to absorb shock
- Use strong materials to prevent damage to the outer box
2. Preparation of required documents
Various documents are required for overseas shipping. Failure to have these documents will cause shipping delays.
Below are the commonly required documents.
Invoice
An invoice is a document that describes product details, price, quantity, etc. It is important to fill it out accurately as it will be required for customs clearance.
packing list
A packing list is a document that details the contents of a package. If you have multiple products, enter details for each product.
export license
Certain products and countries may require an export license.
Please check in advance.
3. Selection of delivery company
Choosing a delivery company is also an important step. You can avoid trouble by choosing a reliable contractor.
Choose the right company based on the following points:
Shipping company reputation
Check word of mouth and reviews and choose a company with a good reputation. It is especially safe to choose a company that has a proven track record of overseas shipping.
Fees and service details
Compare not only the price but also the service content. Check to see if the services you need are included, such as tracking, insurance, and packaging services.
4. Execute shipping procedures
Once the products and documents are ready, we will begin the shipping procedure. We will contact the delivery company and proceed with the necessary procedures. Please keep in mind the following points.
Check tracking number
After shipping, we will check the tracking number and notify the customer. This allows customers to check the delivery status of their products in real time.
Joining insurance
For expensive or fragile items, it is best to insure them. Be prepared for any unexpected problems.
5. Follow up with customers
Check if the product has arrived safely and follow up with the customer. Get feedback from your customers and use it to improve your service in the future.
Arrival confirmation
Check whether the product has arrived safely and contact the customer. If there is a problem, it is important to respond quickly.
Gathering feedback
Gather customer feedback to help us improve our services. Always strive for improvement to increase customer satisfaction.
Points to make the shipping process smooth
In order for the shipping process to proceed smoothly, it is important to keep in mind a few points.
Below are some specific points.
1. Thoroughly prepare in advance
Advance preparation is essential for the shipping process to proceed smoothly. Avoid problems by thoroughly preparing your products and documents.
Creating a checklist
Make a list of the necessary procedures and documents and create a checklist. This allows you to proceed with the preparation without missing anything.
Manage your schedule
Schedule management is important for shipping procedures. Set deadlines for each step and proceed systematically.
2. Value communication
By valuing communication with customers and delivery companies, you can prevent problems. Please keep in mind the following points.
Contact with customers
Communicate shipping status and tracking numbers to customers in a timely manner. Make sure to respond politely so that customers can wait for their products with peace of mind.
Collaboration with delivery companies
We work closely with delivery companies and respond quickly when problems arise. Communicate regularly to ensure smooth shipping procedures.
3. Preparation for troubleshooting
Unforeseen problems may occur during the shipping process. It is important to prepare countermeasures in advance in case of trouble.
Creating a troubleshooting guide
We will create a guide that summarizes common problems and their countermeasures. This allows us to respond quickly.
Utilization of insurance
For expensive or fragile items, it is best to insure them. Be prepared for any unexpected problems.
4. Continuous improvement
Continuous improvement is necessary to make the shipping process smooth. Use customer feedback to improve your service.
Gathering feedback
Gather customer feedback to help us improve our services. Always strive for improvement to increase customer satisfaction.
Review of business processes
We regularly review business processes to improve efficiency. Reduce unnecessary procedures and time and realize smooth shipping procedures.
summary
When using an overseas shipping agency, advance preparation, communication, and preparation for troubleshooting are essential in order for the shipping procedure to proceed smoothly.
By keeping these points in mind, you can increase customer satisfaction and lead to business success. It is important to strive for continuous improvement and always provide the best service.
What are the precautions and laws regarding personal export?
Notes and laws regarding personal export
When carrying out personal export, there are several precautions and laws that must be observed.
By understanding these and responding appropriately, you can avoid trouble and achieve smooth exports. Below is a detailed explanation of the main points and laws regarding personal export.
Export controls and permits
Export regulations and permits may be required when exporting for personal use. In particular, please pay attention to the following points.
1. Confirmation of export restricted items
Some products are regulated for export, so please check in advance.
For example, exports of weapons, munitions, certain chemicals, rare animals and plants are restricted. Special permits are required to export these products.
2. Obtaining an export license
When exporting export-restricted items, it is necessary to obtain an export license from relevant organizations such as the Ministry of Economy, Trade and Industry. Obtaining a permit can take time, so it's important to start the process early.
customs duties and taxes
Knowledge of customs duties and taxes is also required when exporting as an individual. Please note the following points.
1. Check export duties
Depending on the product being exported, export duties may be imposed. Export duties and tax rates vary depending on the product and destination country, so please check in advance.
2. Consumption tax refund
If you export products purchased in Japan, you can receive a refund of consumption tax. In order to receive a refund, you must follow the appropriate procedures. Specifically, it is necessary to obtain an export certificate and apply to the tax office.
Transport and packaging
When exporting for personal use, you also need to be careful about transportation and packaging. Please keep in mind the following points.
1. Selection of transportation method
Transportation methods vary depending on the product and the country to which it is exported. It is important to select the most suitable transportation method, such as air, sea, or land. You should also consider the reliability and cost of the carrier.
2. Appropriate packaging
Proper packaging is important to avoid damage to your product during transit. Especially fragile or expensive items require careful packaging. It is also recommended to use packaging materials that can withstand humidity and temperature changes during transportation.
Preparation of export documents
When carrying out a personal export, it is important to prepare the necessary export documents. The following documents are generally required:
1. Invoice
An invoice is a document that describes the details, price, quantity, etc. of the products to be exported. It is important to fill in the information accurately as it will be required by the customs office of the export destination.
2. Packing list
A packing list is a document that details the contents of the package for exported products. To avoid trouble during transportation, please fill in the details accurately.
3. Export license
An export license is required when exporting export-controlled items. Obtaining a permit can take time, so it's important to start the process early.
Protection of intellectual property rights
When exporting for personal use, care must also be taken to protect intellectual property rights. Please keep in mind the following points.
1. Confirmation of trademark rights
It is important to check that the products you are exporting do not infringe on the trademark rights of other companies. Infringing on trademark rights may cause trouble in the exporting country.
2. Confirmation of patent rights
It is also important to check that the products you are exporting do not infringe on the patent rights of other companies. Infringing patent rights may result in legal problems in the exporting country.
Laws and regulations of the destination country
When exporting for individuals, it is necessary to pay attention to the laws and regulations of the destination country. Please keep in mind the following points.
1. Check import regulations
The country you are exporting to may have import regulations for certain products. It is important to check the import regulations in advance and take the necessary procedures.
2. Check duties and taxes
The destination country may impose import duties and taxes. You are required to check in advance the presence or absence of customs duties and taxes and their tax rates, and take appropriate measures.
summary
When exporting for individuals, there are various points to note and laws such as export regulations and permits, customs duties and taxes, transportation and packaging, preparation of export documents, protection of intellectual property rights, and laws and regulations of the destination country. Must be complied with.
By understanding these and responding appropriately, you can avoid trouble and achieve smooth exports.
Advance preparation and information gathering are essential for successful personal export. Make thorough preparations and aim for safe and efficient export.
lastly
Overseas shipping agency is a service that assists domestic companies and individuals with the procedures for shipping products to overseas customers.
This service has many benefits, including simplified procedures, cost reduction, trouble avoidance, and multilingual support.
To use it, you need to select a vendor, prepare the product, request it, and track it.
When choosing one, check the service content, transparency of the fee structure, reputation, and reliability.
